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Executive Assistant I - ID Connect

Description

Purpose:
Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings .

Responsibilities:

•Records and distributes minutes and other relevant information to appropriate participants in a timely manner
•Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
•Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
•Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
•Arranges travel schedule and reservations for executive management, recruits, etc. as needed
•Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
•Answers phones and directs all incoming calls to appropriate party promptly and efficiently
•Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
•Interacts with staff at all levels in a fast paced, exciting start-up environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
•Uses sound judgment and knowledge of Infectious Disease Connect and UPMC and the policies and procedures to respond to questions, requests, or needs

Qualifications

- High school diploma or equivalent

- 8 years experience in an increasingly responsible administrative support role

- 5+ years experience with support at the executive level

- Start-up or growth company experience a plus

- Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook Excellent calendar management skills, including the coordination of complex executive meetings

- Experience assisting management with the creation of PowerPoint presentations

- Experience scheduling travel arrangements for management

- Experience interacting with customers and vendors

- Experience interacting with other departments and support functions (e.g. marketing, finance, sales and credentialing)

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

Location: Pittsburgh, PA, United States
Job ID: 859968870

UPMC is an equal opportunity employer.
Minority / Females / Veterans / Individuals with Disabilities