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Executive Assistant II

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Description

Responsibilities:
  • Supports leadership of product and technology innovation team in overall operation of the group
  • Supports and or manages key team functions including HR and budgeting processes
  • Arranges travel schedule and reservations for executive management as needed
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
  • Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
  • Maintains accurate filing and followup systems with the highest regard for confidentiality, organization, and timely retrieval of documents
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs

Qualifications

High school diploma or equivalent 8 years experience in an increasingly responsible administrative support role 5+ years experience with support at the executive level - you are a detail oriented, problem solver who is comfortable operating in a fluid environment where being proactive is critical. Having worked in an early stage company or a technology company desireable. Proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook Mandatory - Excellent calendar management skills, including the coordination of complex executive meetings - Experience assisting management with the creation of PowerPoint presentations - Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:
UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Licensure, Certifications, and Clearances:
UPMC is an equal opportunity employer. Minority/Females/Veterans/Individuals with Disabilities

Location: Pittsburgh, PA, United States
Job ID: 661182

UPMC is an equal opportunity employer.
Minority / Females / Veterans / Individuals with Disabilities