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Project Coordinator

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Job Purpose
The Project Coordinator is responsible for various projects including planning, tracking and report development, maintenance of data and information resources supporting programs and initiatives.
  • Provide first level support for user engagement programs and initiatives. Communicate problems or complex requests to the Management and project team.
  • Participate in the design, development, and implementation of engagement programs, events and initiatives. 
  • Develop and maintain documents and materials to support effective engagement and roll out of programs and initiatives. 
  • Develop and maintain detailed and high-level project plans events, sponsorships and participation in industry conferences/tradeshows. Manages department project plans to ensure deadlines are met. 
  • Coordinate and schedule time with radiologists, technicians and other hospital operations staff for feedback, shadowing, evaluation and/or other engagement activities. 
  • Maintain department assets, including engagement calendars and outcomes documentation. 
  • Document and maintain plans for the development of all engagement collateral (Protocols, questionnaires, processes, etc.) 
  • Coordinate with Analysts/Designers, UPMC approved vendors or internal resources to develop pre- and post-engagement communication plans. 
  • Provide administrative support for meeting coordination with both internal and external stakeholders; ensure logistics are in place and correct attendees are invited to meetings. 
  • Follow brand marketing guidelines in trademarks, logos, website, content and publications 
  • Maintain files on market and competitor activity 
  • Provide support for overall office management including supply inventory, maintenance coordination, etc.


  • Bachelor's degree
  • Radiology or other clinical background desired
  • Two years of experience in project planning and/or administrative functions
  • Excellent written and verbal communication skills
  • Excellent client service skills and proven ability to deal effectively with employees
  • Ability to coordinate projects, manage tasks, establish priorities, make decisions, and follow issues through to resolution as directed
  • Highly motivated and results-oriented
  • Excellent calendar management skills
  • Excellent document retention skills
  • The ability to perform advanced functions in word processing, spreadsheet, presentation and database software
  • Detail oriented 
  • Excellent time management skills
  • Ability to effectively prioritize tasks
  • Ability to function in a high-pressure environment with minimal supervision.
  • Dependability and professionalism
  • Experience with utilizing social media in a professional setting highly desired

Location: Pittsburgh, PA, United States
Job ID: 629194

UPMC is an equal opportunity employer.
Minority / Females / Veterans / Individuals with Disabilities